Support and grow staff with the top HR automation trends for 2025, to increase both employee engagement and retention.
Key Takeaways:
- Automating HR workflows frees teams from repetitive tasks like onboarding and training, enabling more strategic focus and better employee experiences.
- Tools like Giftsenda, integrated with platforms such as Zapier, Albato, and BambooHR, can streamline gifting and recognition, keeping employee data and actions in sync.
- Culturally thoughtful automation, from DEIB quizzes to personalized gift campaigns, can foster inclusion, continuous learning, and meaningful engagement across global teams.
Meet Dave. Dave is a brilliant mind trapped in the body of a human printer, spreadsheet whisperer, and part-time copy-paste machine. While the rest of the world is busy sipping coffee while their workflows run themselves, Dave has declared a noble crusade: to manually repeat every task until the heat death of the universe. Armed with nothing but a mouse, a keyboard, and a stunning resistance to progress, Dave champions the lost art of dragging-and-dropping his way through life.
Automation? No, that’s for robots. Dave prefers the authentic click of a thousand Excel cells, the warm glow of a progress bar that never moves, and the sweet thrill of redoing the same report every Friday. If there’s a more scenic route to productivity, Dave will find it, pave it, and walk it (by hand, no less!).
If you’re not like Dave (and we really hope you’re not), and you value your time and resources, we have some great insight on the top HR automation trends 2025 has to offer, and more.
Why Should You Leverage HR Automation Trends in Your Workflows?
Incorporating automation into your workflows isn’t only about saving time, it’s about working smarter, rather than harder. Automation eliminates repetitive, manual tasks that drain energy and focus, allowing businesses to redirect their brainpower toward strategic thinking and creative problem-solving.
It also reduces human error, speeds up processes, and ensures consistency, meaning work gets done both faster and better. Whether it’s scheduling reports, sorting data, or sending follow-up emails, automated HR processes handle the mundane so you can focus on the meaningful.
The Top HR Automation Trends for 2025
In 2025, there are many different HR automation trends that will reshape the landscape of the workforce and how businesses manage them, such as:
AI Driven Talent Acquisition & Employee Support
Automated HR management systems can support talent acquisition by resuming screening, where systems quickly match candidates to job requirements, saving valuable time. Interview scheduling and follow-ups can also be streamlined, reducing delays; thus improving the candidate experience. For onboarding processes, HR automation trends ensure consistent handling of documentation and training tasks. Similarly, ongoing employee support enables automated ticketing systems to help prioritize and route requests accurately. Additionally, analytics tools provide insights into recruitment performance and employee engagement, paving the way for more informed, data-driven HR decisions.
Make this trend better?
Make new team members feel part of the company by sending an email gift invite when onboarding is complete. Customize and brand an email and landing page welcoming the employee to the company, and set the precedence for the culture of the business by appreciating the new hire with a gift. All that’s needed for the email gift invite is the email address and name of the employee.
Try this automated now hire workflow:
Trigger: Candidate accepts the job offer and signs the contract
- The HR system automatically creates an employee profile in the HRIS (Human Resources Information System).
- A welcome email with onboarding information and login credentials is sent to the new hire.
- Preboarding documents (e.g., tax forms, ID verification, direct deposit forms) are sent for digital signature.
Trigger: New hire completes preboarding documents
- Documents are auto-saved in the digital employee file.
- HR is notified for compliance confirmation.
- Access is granted to the onboarding portal with training materials and company resources.
Trigger: First day of employment
- Calendar invites for orientation sessions, training, and team introductions are automatically sent.
- An automated welcome message is posted in the company’s internal communication tool (e.g., Slack or Teams).
- Performance goals and 30/60/90-day plans are sent to both employee and manager.
Trigger: Completion of the onboarding period
- HR receives a summary report of the onboarding progress.
- Employee is moved to “Active” status in all internal systems.
- Send email gift invite officially welcoming employee to the company with branded swag
Enhanced Employee Experience & Continuous Learning
Automation enhances the employee experience by delivering personalized training, and development content at the right time. It enables continuous learning through auto-assigned courses, skill tracking, and progress reminders. Feedback loops and pulse surveys can be automatically triggered to gauge satisfaction and engagement. By streamlining HR technology innovation to access growth opportunities, employees can feel supported and empowered in their roles.
Make this trend better?
Ask employees to survey their continuous learning experiences to gain insight into strategic areas that are positive, and those that require more effort. Reward them for doing so (or incentivize them to do so) with a digital gift invite. These shareable giveaway links will appreciate their feedback by directing them to a gift redemption; and can be shared on any messaging channel. Plus, they’re address-free (they don’t require any details).
Try this automated continuous learning workflow:
Trigger: Manager or HR assigns a new training module or course
- The employee receives an automated email or notification with a link to the course and due date.
- The course is added to their personalized learning dashboard or LMS (Learning Management System).
Trigger: Employee starts the course
- Progress tracking is enabled, automatically logging time spent, completed sections, and quiz attempts.
- The system sends reminders if inactivity is detected or milestones aren’t met by certain dates.
Trigger: Course is completed
- An automated quiz or assessment is triggered to evaluate understanding.
- Completion data is logged in internal systems and analytics are updated to help HR evaluate training effectiveness and team skill development.
- A shareable giveaway link is sent for completing the training or course.
AI – Driven DEIB (Diversity, Equity, Inclusion, and Belonging) and Ethical Considerations in the Workplace
Automation can support accessibility by customizing communication tools to meet diverse employee needs. It can schedule and manage DEIB training sessions across the organization, ensuring consistent participation. By using data ethically, HR can drive meaningful change while respecting employee privacy and promoting a culture of accountability. Analytics can also help identify disparities in promotion, pay, and engagement, prompting timely interventions. However, HR must ensure algorithms are transparent, fair, and regularly audited to uphold ethical standards.
Make this trend better?
HR can use quizzes and gamification to foster inclusion by designing interactive activities that celebrate diverse cultures, backgrounds, and perspectives. For example, a “Cultural Curiosity” quiz or a “DEIB Bingo” game can engage employees in learning about different traditions, identities, and inclusive practices in a fun, low-pressure environment. Reward employees with points to incentivize participation, while gathering anonymous feedback and reflection that prompts honest conversations. The points can be redeemed on a company store for customized SWAG items (branded according to your business) that will unify the team as they reflect company culture.
Try this automated DEIB engagement workflow:
Trigger: Engagement campaign is launched or employee logs into the learning portal
Action: System sends an invitation via email or internal platform, prompting the employee to take the Cultural Curiosity Quiz.
Trigger: Employee completes the quiz
Action: Instant feedback is provided, including explanations for answers and cultural facts; results are logged in the employee’s learning profile.
Trigger: Quiz completion is recorded
Action: Employee receives a completion certificate and rewarded points.
Trigger: Campaign period ends
Action: Participation data and insights are automatically sent to HR or DEI teams, and follow-up content is scheduled based on quiz results.
Less Spreadsheets, More Smiles … with Giftsenda
Using a gifting platform, like Giftsenda, can enhance HR practices by automating personalized employee recognition at scale. Through integrations with Zapier or Albato, HR teams can automate gift-sending triggers, such as work anniversaries or onboarding completions, directly using their existing tools. Moreover, BambooHR sync ensures employee data stays up to date, reducing manual entry and errors. Giftsenda also offers access to gifting experts who help design culturally appropriate campaigns for diverse, global teams; creating a more inclusive and thoughtful employee experience that reflects company values and the future of HR technology.
Plus, for the sake of being completely transparent; nothing beats the feeling of sipping your coffee while your automated workflow quietly conquers your professional gratitude tasks in the background.
